When an employee gets a traffic violation while driving a company vehicle, it raises important questions about responsibility.
Employers must understand their obligations regarding liability and financial responsibility for tickets incurred during work duties.
Determining liability for traffic tickets
In most cases, the vehicle’s driver is responsible for traffic violations, even if they are driving a company car. This means that if an employee gets a traffic ticket, they are usually the one who must pay the fine. Employers in Virginia typically are not liable for an employee’s personal driving errors unless the company had a role in causing the violation, such as improper vehicle maintenance.
Employer responsibilities for vehicle maintenance
Employers have a responsibility to ensure that company vehicles are safe and properly maintained. If an employee receives a traffic violation due to a mechanical issue, such as broken lights or faulty brakes, the employer may be liable. Virginia law requires companies to keep their vehicles in good working order, and failure to do so could make the employer responsible for any resulting fines or legal issues.
Addressing employee conduct
Employers should have clear policies in place regarding the use of company vehicles. These policies should outline the expectations for safe driving and explain who pays for traffic tickets. Employers may discipline employees who receive violations while on the job, especially if the behavior puts the company at risk. Clear communication about these policies can help prevent misunderstandings and reduce the risk of future incidents.
Moving forward with clear policies
Understanding responsibilities when an employee receives a traffic violation is key for both employers and workers. By maintaining company vehicles and setting clear expectations for employee conduct, employers can help minimize risks and ensure everyone understands their role.
